Trader Rules and Guidlines

We’re so pleased you’re interested in trading at Pop Up at the Pub! Our markets are all about celebrating the creativity and passion of our local makers, growers, and producers, while also offering a safe and enjoyable experience for everyone, customers and traders alike.

To help make each event run smoothly and fairly, we’ve put together a few important rules and guidelines for all stallholders. Please take a moment to read through them carefully before applying. If you have any questions about anything here, don’t hesitate to get in touch — we’re happy to help.

Product Standards

All products must be made, grown, or produced by you.
We do not accept imported non-food goods, or drop-shipped products.
Only high-quality, well-presented products are permitted — we aim to maintain a professional and appealing market for visitors.

Hot Food Vendors

We love having great hot food options for visitors to enjoy while they browse — but as our market takes place through Pop Up at the Pub, it’s essential that our hot food offering complements, rather than competes with, the pub’s own menu.

We carefully select hot food traders to avoid conflicts with what the pub serves.
Not all hot food applications can be accepted — we reserve the right to decline an application if the menu overlaps with the pub’s core offering.
Priority is given to hot food vendors offering something unique and complementary to the pub’s food.

If you’re applying as a hot food vendor, please include:

A full description of your menu items.
Photos of your setup and food.
Any specific equipment you’ll be bringing.
Whether you require electricity.

By applying as a hot food vendor, you accept that final approval is at the discretion of Pop Up at the Pub and may be subject to change to protect the pub’s interests.

Alcohol Vendors

We welcome applications from traders selling bottled or packaged alcoholic beverages (such as craft spirits, bottled beers, wines, or ciders). However:

You must not sell individual drinks for on-site consumption.
Free tasting samples are permitted within reason.
All beverages consumed or purchased for drinking at the market must be supplied by the pub.

Please describe your full product range and any planned sampling when applying.

Stall Allocation

We aim for a good balance of different types of stalls at each market.

If two or more traders apply to sell similar products, Pop Up at the Pub will decide which trader(s) to accept for that market.
If the overlap is only in one or two specific products, we may ask one trader to remove that product from their stall for that date — usually the trader who applied last.
Priority is given to traders who apply early.

Safety & Conduct

All electrical equipment must be in good, safe working order and tested where appropriate. Cables must be properly secured, covered, and kept out of public walkways wherever possible to prevent trips.
Any hot equipment or cooking areas must be supervised at all times and clearly marked to keep customers safe.
Gazebos and displays must be stable and secure at all times. Gazebo weights are mandatory on all legs.
Stallholders are responsible for the safety and suitability of their own equipment and for ensuring their pitch does not pose a hazard to the public or other traders.
You are expected to conduct yourself professionally and courteously at all times, towards both customers and fellow traders.

General Notes

Stallholders must bring their own table and/or gazebo.
Stallholders are expected to keep their pitch neat and tidy throughout the day.
All stallholders must clean up their pitch area at the end of the market and remove all rubbish and waste from the site. Nothing should be left behind.
Please arrive at least 30 minutes before opening to set up and be ready 15 minutes before opening time.

We reserve the right to refuse applications that do not meet these standards or to remove traders who breach the rules on the day.

Trader & Volunteer Discount

To help foster a supportive community spirit at Pop Up at the Pub, we ask all our vendors and volunteers to offer each other a small discount on purchases. It’s a great way to show appreciation for each other’s work and help everyone take home something special.

We suggest a minimum 10% discount, but you’re welcome to be even more generous if you’d like.

Pitch Fee

Standard pitch fee: £45 per stall, payable in advance to secure your space.
Electricity (if required): additional £5 per stall.
Electrical outlets are limited and allocated on a first-come, first-served basis. Please indicate in your application if you require electricity.
Your booking is only confirmed once payment has been received. Unpaid pitches may be offered to another trader.

Declaration

At the end of your application form, you must agree to the following:
I confirm that all products I intend to sell are my own work and meet the quality standards outlined by Pop Up at the Pub in the vendor rules and guidelines. I agree to abide by all trader rules, including providing required documentation, maintaining a safe and professional stall, and remaining for the full event. I also agree to pay the applicable pitch fee (£45, or £50 if electricity is required) in advance to secure my booking.